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ICER 2020
Sun 9 - Thu 13 August 2020

Because of our virtual conference format, research paper presentations are going to work differently than you might expect. This page will guide you through the key requirements.

Inclusion

Our goal in ICER presentations is to be as inclusive as possible to all attendees, independent of their abilities, their mastery of English, or their access to hardware. We hope that this goes some way towards addressing past marginalization, and that we will continue to improve for ICERs.

Presentation Requirements

All presentations must:

  • Be recorded. This avoids bandwidth problems, allows non-native English speakers to rewind, allows everyone to play at different speeds, and allows attendees in inconvenient time zones to stream later.
  • Be no more than 12-minutes long (or shorter, if you’re a lightning track presenter). This allows time for discussion, reduces video chat fatigue, and also increases the likelihood others will watch it online.
  • Be in 1080p format (1920×1080 with a 16:9 aspect ratio). This resolution ensures that any small text that might appear is still legible to any deaf viewers, or viewers who are particularly curious about a tiny detail on a slide.
  • Read critical textual content. This does not mean reading everything on your slide, but everything that you want attendees to notice, ensuring that blind attendees get the same information that sighted attendees get.
  • Describe critical visual content presented. This also ensures that blind attendees get the same information that sighted attendees get.
  • Don’t rely on color to communicate information. There are numerous kinds of colorblindness, and the diversity is such that color is not a reliably accessible signal. Consider alternatives such as contrast differences, pattern differences, or labels.
  • Be captioned. You can caption the video yourself, include a caption file in one of YouTube’s supported caption formats, or you may tell us that you’d prefer YouTube’s automatically generated captions. If you choose this last option, remember that captioning will be imperfect. We will send you your video’s automatically generated captions by 28 July 2002 AoE, and give you an opportunity to send corrections by 31 July 2020 AoE.
  • Be uploaded to (link TBD) by 24 July, 2020 AoE. By centralizing all videos online, we will make it easier for attendees to browse videos, but also for other members of the community to access and discover ICER 2020 content. When you upload, you’ll be asked to indicate that you accept YouTube’s Standard License. This allows us to legally upload your video on your behalf.

During the Conference

Because everything is recorded, you might wonder how the recordings will be used during the synchronous portion of the conference. There will be two formats:

  • Single-track presentations will include all attendees on a Zoom Webinar, with Q&A via Zoom. Attendees will be free to post questions and chat about the talk a dedicated Discord channel; chat and Q&A will be disabled in Zoom.
  • Parallel-track presentations will include up to 25 attendees in a dedicated Discord room, with group discussion instead of Q&A, moderated by the session chair. To speak, attendees will hold up one of three physical signs: 1) question, 2) comment, and 3) follow-up comment, and wait for the session chair to call on them.

Because videos will be pre-recorded, both types of sessions will be less like performances and more like a viewing party, like might happen at a short film festival, a movie premier, or the launch of a new product. In both types of tracks, we will gather together as a group, the session chair will stream the pre-recorded video (or you can watch it independently on the ICER YouTube channel). While the audience watches, everyone can post thoughts and questions about the presentations in Zoom or Discord, which will be the basis for Q&A and discussion. Because presenters do not need to perform, they can also answer questions throughout the presentation. Comments on YouTube will be disabled.

Presentation Recommendations

Think about how to construct a video that people will want to stream and watch together with fellow attendees.

First, because 12 minutes is so short, be very mindful that you cannot present every detail of your paper. You may need to skip many details about your method or elide some of the key results. Think of the presentation as a compelling summary of your work that helps everyone learn the gist of your discovery, while convincing more interested readers to spend 30-40 minutes reading your paper.

Because pre-recorded videos are a different medium than an in-person talk, reconsider which conventions to follow. For example, most in-person presentations involve a person talking, gesturing, and pointing to static content on a slide. While that can work well in person, that doesn’t translate well to video. Video, on the other hand, also enables other media, such as animation, music, and sound to convey ideas. Think carefully about how to engage the audience, and recognize that the more you surprise them with your choices, the more likely they are to pay attention. Some surprising choices might include:

If you’ve always wanted an opportunity to explore beyond the conventional PowerPoint presentation with voice over, consider this an occasion and encouragement to do so. While PowerPoint might be the most familiar, the recorded nature of the videos opens up other possibilities for tools. Apple’s Keynote presentation software is particularly good at creating more dynamic, animated presentations with rich media. Movie creation software like iMovie and Windows Movie Maker allow you to incorporate music, overlays, and transitions.